New question - I have two school iPads each with a separate username and password. I now understand that my colleague has taken her 3 iPads and can sync whatever app she buys to each iPad. I would like to do the same thing since funds are so limited and I don't want to pay two times for each app. Should I have made the same username and password for each iPad? If so, can I go and rename a new username and password for one device so it matches the other one ? How do I do this?
This is an excellent question and one that is very important to understand.
Schools/Teachers can and should use a single Apple ID for syncing "free" apps to multiple school owned student devices. However, it is a violation of the Terms of Service to sync a "paid" app onto multiple school owned devices. In short, you Must pay for every "paid" app on every school owned student device and this must be done via Apple's Volume Purchase Program. To do this your district must enroll in the Volume Purchase Program and then have a procedure for purchasing apps for student devices. More info on the VPP can be found herehttp://www.apple.com/education/volume-purchas...
My recommendation for both you and your colleague is to have all school owned student devices in each classroom on one a single classroom Apple ID. This Apple ID should not be the same as your personal Apple ID. The Apple ID should be made using a generic district e-mail address (e.g firstname.lastname@example.org) and should not be connected to any form of payment or credit card to ensure that no paid apps are purchased using this account. If you find a "paid" app that you wish to have on multiple student devices contact the person in your building or district in charge of the Volume Purchase Program and then follow district protocol.
The exception (grey area) to this rule is if your district has issued you (the teacher) a single device for instructional use and given you PERMISSION to use your personal Apple ID to install and free and purchased apps on that single device. For example, a "paid" app that I purchased last year on my personal iPhone could be installed on my teacher iPad and my son's iPod touch. These are considered personal devices managed under my personal Apple ID.
I realize that Apple has not made the use of "paid" apps on student iPads easy or cheap. The Volume Purchase Program does offer discounts on app purchases of 20 or more and tax exemption but this doesn't always help the typical classroom teacher. Unfortunately, this is the current model for remaining compliant with the Terms of Service and as such is really the only way.
I would be happy to clarify further and answer any other questions you might have. As I said at the beginning this is an excellent question and one that everyone should understand. Best of luck.